Know where all the keys are. Document key handovers with signatures in 3 clicks.

Wowflow simplifies key management for building maintenance teams. Track all keys. See the history of where they were. And create signed handover documents in 15 seconds.

These leading building maintenance teams already use Wowflow to manage their keys

Do you want to keep loosing keys and wasting hours looking for the right one?

You manage over 1,000 keys in Excel and document each key handover in Word. However, you still don’t have a clear picture of each key is.

The old way

1000+ keys with no indication of which building they belong to
Up to 15 minutes to document the handover of a key
No overview of who took the keys. And you have to remind about keys

The better way

1000+ keys with QR tags that show where the key belongs to
30 seconds to document with signature the handover of a key
Real-time overview of who took the keys. And you remind about keys automatically

How it Works

Digitize the 3 main aspects of key management to save hundreds of hours of work

Key management can be very simple. Track all the keys in one place, automate 95% of key handover effort, and make sure everyone returns keys as promised.

Create a key as equipment via the app or upload an Excel list with all keys

Create a key as equipment either in web or mobile and link it to any building
Or, upload an Excel list with keys to immediately have them in Wowflow
Automatically record the history of where the keys were, who took them, etc.

Hand over the keys in 15 seconds with any digital documents you need

Make it possible for team members to reserve any key they need
Then workers and even externals can take the key by scaning QR code and filling out the form
Automatically generate handover documents with any information & signatures

Track key returns in real time. And send automated reminders.

Set key return deadlines and notify the respective key holder
Send automatic reminders depending on rules you set
Even get notified if someone scans the QR code of lost key

95% of building maintenance teams successfully use Wowflow for key management after 8 weeks

We ensure you can manage your keys in Wowflow after 8 weeks in 3 simple steps:

We do a 2-hour kickoff session to outline your goals and create a basic structure in Wowflow. No prior data is needed
You spend 1 hour per week providing us with any data you can get
We make onboarding videos and simple instructions. Later, even interns can digitize key management for you.

More than 70 building maintenance teams rely on Wowflow to reduce administrative effort

Over 5,000 keys are now recorded and documented in Wowflow. Even though they are now 95 percent documented, we are still keep finding new keys.

Christoph Schmid Head of Real Estate Management OTTO Real Estate

We have to manage over 10,000 keys for our properties in Vienna. So we set the course for digitizing our key management with Wowflow and ESSECCA.

Kevin Töpfer
Director Real Estate Management
BUWOG

We guarantee the successful implementation of Wowflow in 8 weeks

You don't need any previous data and it only takes two hours per week to successfully implement Wowflow

If you follow our process and cannot successfully use Wowflow after eight weeks, we will refund the implementation costs and provide you with an annual license free of charge

FAQ: Key Management Software

What is key management software?

With key management software you can digitally model your physical key boxes and automate manual processes such as checking keys in and out and handing them over to tenants or external repair companies. This saves you time and effort

Is Wowflow a free key management software?

Unfortunately, Wowflow is not a free key management software. We do however offer 2 weeks of free trial so you can test Wowflow before purchasing it.